What We Do For You

We appreciate your interest in our specialized tax and accounting services for truckers. We know you are on the road and have limited time to spend on these important matters. Our Monthly Services Package takes the burden off of you.

We prepare your:

Monthly financial statement, which provides an analysis of how well you are doing as an owner/operator.
Federal and state quarterly income tax deposits
Individual federal and state income tax returns
Heavy Road Use (Form 2290)

What We Will Need From You Each Month

To prepare your financial statement and have the information we need to estimate your quarterly taxes and annual tax returns, we will need the following at the end of each month:

Receipts for expenses that you paid for in cash or with your personal credit card. You can learn more about the items you can deduct as expenses below.
Settlement statements from the company to which you were leased.
A check for the monthly accounting fee payable to “Truckers Accounting Service.” We must receive the check with this information to avoid delays in processing.

You may submit a summary of your expenses using the online form or you may choose to include it in your monthly expense envelopes that you provide to us. Please be sure and include the number of days you were out overnight for the month you are reporting.

Your summary and receipts will be returned to you each month along with additional Monthly Expense Envelopes for future use. Please keep your envelopes, receipts and log books for three years in the event the IRS wishes to audit your records.

Standard Expense Categories

Bank Fees

Bank fees for anything BUT cash advances. Cash advance fees are usually included on the settlement statement.

Contract Labor

Payments made for occasional labor related to your truck - most likely for drivers.

Fuel Expense

Fuel for which you paid cash or charged to your PERSONAL credit card. This does not include fuel charged to your carrier as those charges will be picked up from the settlement statement.

Insurance

Insurance for which you personally paid. This does not include deductions for truck, health, and workman's compensation insurance which are reflected on your settlement statement.

Motels and Lodging

Motels and lodging expenses which were incurred while you were on the road or conducting business related to your truck (i.e. signing up as owner/operator). This also will include any charges that you paid and will be reimbursed by your carrier.

Office Supplies

Any items related to record keeping of your truck (i.e. notebooks, pens, calculators).

Other Expenses

Other expenses incurred while not on the road. We recommend that you not be tempted to put too much into this category as a large amount of expenses that are labeled "Other Expense" may put up a red flag for the IRS.

Other Road Expense

Other expenses incurred while on the road (i.e. parking, showers, etc). If you have an expense and you don't know where it belongs, we recommend using the other/comments field.

Permits and Licenses

Any permit or license that you personally paid for, regardless of whether it will be reimbursed by your carrier.

Postage and Courier Fees

Postage, Fax Machine, and Federal Express expenses.

Telephone

Any telephone expenses related to the operation of your truck. This also includes monthly cellular phone charges.

Tire Expense

Purchase and repair of tires.

Repairs, Parts and Service

Repairs including parts and labor, full service, oil, fuel additives, towing and general maintenance.

Truck Supplies

Any supplies used for your truck (refrigerator, cellular phone, microwave, CB radio, radar detector, cleaning supplies, and any other items related to the use of your truck). Do not include any items on the expense line or the accounting envelope that were charged to the Company store. That information will come from your settlement statement.

Truck Wash

Truck and trailer washes, including coin washes.

Refrigeration Fuel

Fuel for a refrigerated truck. This includes any fuel that you paid cash for or charged to your personal credit card, regardless of whether or not it is to be reimbursed by your carrier.

Unloading and Lumper

Expenses incurred for unloading which you paid personally, regardless of whether you are to be reimbursed or not.

Meals and Incidental Expenses

The number of days that you were on the road during the month or during the period of time that your accounting period would cover. This is a per diem allowance which includes meals and snacks. You do not need to send receipts for this as it is a pre-determined amount for each day you are on the road.